Linköping University Electronic Press

Author instructions for etendu for CIS and APT

relative to IDA techreport style file

Assuming that you have prepared your article in Latex (either the old Latex or Latex2e), the following are step-by-step instructions for how to set it up for publication by Linköping University E-press. Since many of these papers have also been set up for publication as an IDA departmental technical report, the following instructions relate to the IDA techreport structure in Latex.

The easiest way of starting is to take a look at the source file of a sample paper. The following are comments which amplify what you see there.

The documentstyle line (using old Latex)

This line should have the following contents for the E-Press, for the CIS series: 
\documentstyle{11pt,/info/www/ext/epa/styles/etendu/ea-cis]{article}
Of course, you are free to put your own copy of the ea-cis file in another place closer to yourself. For the APT series, there is ea-apt similarly.

Additional style files e.g. amssymbols or egapa may also be included.

The documentclass line (using Latex2e)

If you are using the new Latex2e, you put instead the following lines: 
\documentclass[11pt]{article}
\usepackage{/info/www/ext/epa/styles/etendu/ea-cis}

Additional usepackage commands e.g. 

\usepackage{amssymbols}
can of course be accomodated.

The descriptor lines

These are lines that describe the author, title, etc of the paper. This information will appear on the first three (unnumbered) pages of the article, and before the body of the text. E-Press publications use commands similar to those in tech reports, and we present them in that order.

\title{...}

This works the same for both IDA tech reports and E-Press articles.

\author{...}

Similar, but for E-Press articles this command should contain affiliation but not E-mail address. Example: 
   \author{ John Johnsson \\~ \\
     {\large Department of Computer and Information Science} \\
     {\large Linköping University} \\
     {\large Linköping, Sweden }}
For more than one author, put their names above each other, and an empty name between names and affiliations. With several authors and different affiliations, put only the authors here, and include affiliation on the abstract page.

\tryear{1996}

The same for IDA tech reports and E-Press.

\techrep{...}

This operation for IDA tech reports shall not be used for the E-Press, for obvious reasons.

There there are a few additional commands that have to be added for the E-Press, here presented with examples of correct arguments. As long as dates and numbers have not been defined, please include the commands but with an invented argument, so you can see how it all comes out.

\trdate{November 1}

Specifies the date of actual publication by the E-Press.

\trvol{1}

Specifies the publication volume (1996 = 1).

\sernum{2}

Specifies the article's serial number within the year. Analogous to techrep but for E-Press series numbering.

\serznum{002}

Same as sernum but with initial zeroes so that exactly three digits are obtained. Used for generating the appropriate URL.

\trauthor{John Johnsson}

This operation duplicates the \author field, but without affiliation. (It is used in the copyright assignment statement on the second page of the cover).

An article specified like this will appear as "Linköping Electronic Articles in Computer and Information Science, Vol. 1(1996): nr 2" and will have the URL http://www.ep.liu.se/ea/cis/1996/002/

The cover generation lines

After this follow a few commands and environments for actually generating the first two pages (in the tech report) and the first three pages (in the E-Press publication). They look as follows for IDA tech reports: 
\maketrtitle
\begin{trabstract}
   ...
\end{trabstract}
\begin{support}
   ...
\end{support}
\begin{accepted}
   ...
\end{accepted}
\trtitlepage
For the E-Press it is similar, but with a few changes. First, you have to include "support" in the "accepted" environment. Then, trtitlepage is moved up, and another command is added. It ends up looking in principle as follows: 
\maketrtitle
\trtitlepage
\begin{trabstract}
   ...
\end{trabstract}
\begin{accepted}
   ...
\end{accepted}
\trabstractpage
The contents indicated by the first ... shall specify the abstract. Usually it is a good idea to put the abstract in a separate file, and to just include that file at the point of the first ... The contents indicated by the second ... (which are optional) can specify where the article has been published (journal or conference) or accepted for publication. It can also be used for specifying the research sponsor.

However, in some cases you will wish to replace one or the other of these commands with something else. Notice, then, that maketrtitle has the effect of putting the central information on the front page (the author and the title); trtitlepage puts the heading and the footing on the front page, plus it prints out page 2 containing the copyright information.

Multiple authors

The first variant is that if you have more than one author, you should use the command trtitlepagemul instead of trtitlepage. This has the effect of putting nouns like "author" and (copyright) "owner" into the plural in the italic text on page 2.

More restricted copyright - no free classroom use

Another variant arises if you wish to restrict copyright to keep more for yourself. The default (provided by trtitlepage and trtitlepagemul) states that anyone is allowed to use your article for classroom use, that is, to make copies for handout in a class. If you do not like that, use trtitlekeep or trtitlekeepmul in place of the previous, and you will get a more restrictive wording.

Reference to IEEE copyright

An additional case arises if you publish an article where the copyright has been transferred to another publisher. Here, we only describe the case of the IEEE copyright policies, which require that the copyrighted material must contain a particular notice on its first page. This is obtained by changing the first command, so that the command sequence becomes 
\makeieeetitle
\trtitlekeep
Notice, however, that this only applies if you have first transferred copyright to IEEE, and then publish the article in the E-Press.

Similar commands will be defined for other copyright statements.

Reference to forthcoming change of copyright

A similar case arises if you use the E-Press for first publication of the article, even before it is submitted for review and publication elsewhere. This case is described in the "standard publication procedure 2". Then you need to put a phrase on the first page which alerts against future changes of copyright. This is obtained by changing the first command, so that the command sequence becomes 
\makeguardtitle
\trtitlekeep

If you don't like what we give you...

then you are free to arrange the abstract page in any reasonable way. This means that the segment between trtitlepage and trabstractpage is up to you. On the other hand, the front page must not deviate from the norm. This means that everything down to and including trtitlepage must conform.

The commands trtitlepage and trabstractpage mostly serve to take a new page and to reset page numbering and the like; don't forget to include them. The command maketrtitle generates the front page and the second page (the one with the administrative information).

Please don't reset textwidth, textheight, and the like at any point. The chosen sizes in the standard have been optimized for aesthetic quality.

The body of the paper and the bibliography

The rest of the paper is up to you.

This page is maintained by [EMTEK]; latest update 16 January 1997.